Creating and settling a notebook
From creating a notebook to closing it, the step by step for shared expenses that add up exactly.
A notebook stays with you from the first euro fronted to the last repayment. Here is how to create one, enter the expenses in it, track the balances and close it once everyone is settled up.
Notebooks are included in the Premium and Ultra plans. Think about the list of participants before you start.
Create the notebook
Give it a clear name (Weekend in Lyon, Flat share, Joint gift) so you can find it easily.
Add the participants
List everyone involved from the start, so you do not have to correct things later.
Enter the expenses as you go
For each expense, specify who paid and who it counts for.
Check the balances
The notebook continuously calculates what each person owes or is owed.
Follow the repayment plan
Apply the suggested list of transfers, kept as short as possible, and record each repayment.
Close the notebook
Once all balances are at zero, settle the notebook and export the summary if you wish.
Record expenses at the time rather than at the end. A notebook is only reliable if the entries follow reality.
Reading the balances well
A positive balance means a person fronted more than their share: they are owed the difference. A negative balance means they still owe something. The minimal repayment plan shows exactly who sends how much and to whom.
The balances are not even?
Exporting the summary is handy for wrapping up a trip or a flat-share period and sharing the recap with the participants.
Understand everything about balance calculation and the minimal plan.